Research and Business Administrator, Robotics Institute-2008055
The Robotics Institute seeks an energetic, flexible, and customer service oriented team member to support the operations of the institute. In this position, you will be responsible for supporting the operations of a large academic unit, primarily in the areas of sponsored projects, internal projects, and financial systems. You will serve as a resource and advisor to faculty and staff on matters of policy and administration; provide informational and day-to-day operational support for the unit; develop budgets and financial reporting and related business analysis; administer policies and procedures and/or establishes policies and procedures.
Your core responsibilities will include:
Sponsored Project Administration - Provide professional level budgeting support for the submission of proposals, through use of the University's SPARCS System, as well as post-award activity including, but not limited to, management of at-risk awards including tracking status/following up with OSP on outstanding award paperwork (primarily incoming modifications/awards), setting up subcontracts and monitoring those invoices and POs, and act as sub-award point of contact.
Internal Awards – Manage Institute's internal awards, including project set-up and income transfers; responsible for Institute's FRAS accounts, discretionary, and gift and miscellaneous revenue; financial review including budgeting and forecasting of funding sources designated operating, temporarily restricted, and sponsored projects.
Accounts Receivable - Manage invoicing and revenue for visitor fees, affiliate programs, conferences, and external services.
Administrative Leadership & Approvals - Approval and sign-off authority on financial transaction forms; trouble shoot problems and concerns related to policies and procedures; departmental representation and other duties as assigned.
You should have excellent interpersonal, communication, and organizational skills, as well as good analytical and problem solving skills. Adaptability, excellence, and passion are vital qualities within the Robotics Institute. Inclusion, collaboration and cultural sensitivity are valued competencies at Carnegie Mellon University. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners with a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Bachelor's degree in Accounting, Business/Business Administration, Finance or other relevant field required
Certified Research Administrator certification preferred
At least one year of relevant finance or business administration experience required
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.